Facility leases for community organisations

Use our venues for your community organisation. Discover your options for leases, licences and facility tenders.

Woman playing croquet at Windsor Croquet Club.

About Council facilities for community organisations

Community organisations enrich and enhance life in our city and local neighbourhoods.

Council allocates designated land and facilities to the Brisbane community via leases, licences or other tenure arrangements for sport, recreation, cultural and community purposes.

Not-for-profit groups can lease Council facilities to host events, workshop and meetings.

Looking for something else

Apply for a lease or licence renewal

Hire a community hall

Licences and permits

Leasing Council facilities

Your organisation can access designated land and facilities for your activities via our leases, licences and other tenure arrangements.

We offer a range of options to help organisations find suitable venues and tenures in their community.

Whether you’re a new club starting out or a seasoned society, follow these steps to access leases for Council facilities.

Register your interest.
Understand the types of tenures available.
Review current facility tenders.

Register your interest

When land and facilities become available, we open applications to eligible not-for-profit community organisations through our community facility tender process.

If you’re eligible, you can apply for a lease or licence agreement for the land and/or facility through this process or upon invitation from Council.

Eligibility criteria

Current and prospective tenants of Council facilities must:

be an incorporated association or equivalent
be a not-for-profit community-based organisation
have open membership (constitutions or articles must state that membership is open to the public)
demonstrate how you will meet the financial obligations of the tenure arrangement
maintain appropriate insurances including $20 million public liability insurance for the term of the agreement
conduct activities that meet Council objectives and that are not primarily for purposes such as political gain, places of worship, commercial gain or illegal activities.
have a damage policy covering full replacement value of all buildings and fixtures (for leases only).

Complete our online form to register your organisation’s details and the type of facility you need.

Types of tenures available

Find information on the tenure options we offer for community facilities.

A lease is an exclusive right to use land and facilities for an agreed term and purpose. This enables you to:

make improvements and/or develop infrastructure at the facility
have sub-tenants and/or casual user groups.

We offer a standard term lease of 4 years. This is registered with Titles Queensland.

In rare cases, you may be able to negotiate a longer term.

To apply for a lease, you must first register your interest. When a facility becomes available you may be invited to submit a proposal.

A standard licence gives you permission to enter and use the premises for an agreed purpose and term (normally one year).

If you have a licence agreement, you can’t sub-license or share occupancy of the premises or any part of the premises with any other person.

To apply for a licence, you must first register your interest. When a facility becomes available, you may be invited to submit a proposal.

We have a number of sites across the city suitable for seasonal use only.

These sites are generally not suitable for development and usually have limited infrastructure.

A seasonal licence is not an interest in the land and does not normally contain a right of renewal. It provides an organisation the use of a site on specified dates and times during a sports season.

Your organisation may be permitted to sublet or share occupancy of your premises with another group or person.

Find out how to obtain written Council approval for a sub-tenancy or other arrangement for regular use via the Community Leasing Information Portal.

Current community facility tenders

We open tenders to maximise the value of our community venues to local neighbourhoods.

When a facility becomes available, interested organisations are invited to submit a proposal.

We will outline what type of tenure is available for the facility (e.g. lease or licence) and negotiate with the best-placed applicant.

Currently, there are no open community facility tenders.

Obligations and responsibilities as a tenant

Anyone responsible for managing and maintaining your premises should understand the terms and conditions of your agreement.

You can request a copy of your current agreement via the Community Leasing Information Portalopens in a new tab or by phoning Council on 07 3403 8888.

You may also need other Council or Queensland Government licences and permits for your operations. They include liquor, gaming, food, and event permits.

If you have a lease or licence, your responsibilites are to:

pay your bills
hold current insurance policies, including $20 million public liability insurance and building insurance (if you have a building)
keep the premises clean and in good repair
repair all damage caused by the lessee or the use of the premises
conduct regular maintenance and repairs (e.g. replace light globes, cut grass, paint, clean and remove rubbish)
conduct annual safety checks and inspections
appoint a community liaison office and develop a process to resolve complaints
comply with all local, state and federal laws
use the facility for the purpose outlined in your lease
obtain prior written consent from Council to make any changes or undertake any building work, display signs or notices, erect or remove fencing, trim or remove trees and shrubs, or carry out earthworks to the premises
seal and maintain any areas of the premises used for parking
complete the annual Community Facilities Census online form and provide copies of certificates of currency, licences, annual financial report and constitution
meet with Council to discuss tenure renewal
respond to Council requests for information.

If you have a seasonal licence, your responsibilities are to:

pay your seasonal licence fees
hold current insurance policies, including $20 million public liability insurance
use the facility for the purpose outlined in your seasonal licence
make sure the premises are clean
respond to Council requests for information.

As a tenant, you must:

tell Council about any changes or plans you want to carry out to your leased premises
contact Council if you believe the sustainability of your organisation is under threat
have Council approval before you can:
- enter a sub-use or other hire agreement
- transfer your lease to another organisation
- undertake any works to the community lease site including any building works, fencing, signage, earthworks, and/or damage or removal to any tree or shrub
- hold a festival or event
- apply for a liquor/gaming/health licence
- apply to mortgage the lease
- introduce new sports or activities on a regular basis
- see to amend the lease
complete the annual Community Facilities Census online form.

Community Leasing Information Portal

If your community organisation is a lessee, you can use the Community Leasing Information Portal (CLIP) to:

request a copy of your agreement
view the obligations of your lease
submit a general enquiry about your lease
lodge an application for works on your lease site
update your organisation's details
update pool facility usage (for pool lessees).

Access CLIP opens in a new tab

Download our guides for help with registering for CLIP or navigating the portal.

How to guide: New users for the Community Leasing Information Portal

PDF • 1 MB • Last modified February 2023

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How to guide: Using the Community Leasing Information Portal

PDF • 1 MB • Last modified February 2023

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Frequently asked questions

Starting or managing a community organisation is rewarding but can also be daunting. No matter where you are in your journey, there’s support available.

Get help to kickstart or manage your community organisation with tips, guides and information.

Helpful resources include:

Starting and running your community organisation: A guideopens in a new tab
online resources for setting up a charity or non-government organisationopens in a new tab
Community Door's tips for starting a community service organisationopens in a new tab.

Facility leases for community organisations

About Council facilities for community organisations

Leasing Council facilities

Register your interest

Eligibility criteria

Types of tenures available

Lease

Licence

Seasonal licence

Sub-use and hire agreements

Current community facility tenders

Obligations and responsibilities as a tenant

Lease or licence responsibilities

Seasonal licence responsibilities

Tenant obligations

Community Leasing Information Portal

Frequently asked questions

How do I start or manage a community organisation?

Can I establish a new facility on existing Council land?

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