Eligibility criteria and conditions for lighting up a Council asset

Brisbane City Council offers certain Council assets and bridges for you to light up to promote a major event or awareness campaign.

Before submitting your application, you are encouraged to read the:

• eligibility criteria
• conditions

Eligibility criteria

1. Lighting of Council assets is only available for significant City, State or National events or awareness campaigns that: 
   - have a city-wide audience; or 
   - benefit all Brisbane residents; or
   ​- attract 10,000 participants; or
   - are a national event represented in multiple states
2. Applications must be submitted by an organisation or registered not-for-profit organisation
3. To be eligible for consideration as a not-for-profit organisation, the organisation must either:
   - be entitled to do so, as per Council's Schedule of Fees and Charges; or 
   - have a principal objective consistent with the definitions of welfare or community as defined in the Revenue Statement under Rebates and Concessions on Rates and Charges, in the Not-for-Profit (Welfare and Community) Organisations section.
4. Organisations not listed in Councils Schedule of fees and charges, but meet the criteria in the above guideline 2, can apply by:
   - supplying a Registered Charity or Not-For-Profit Certificate from an Australian government charity and not-for-profit register.
   - all applications made apply to the current booking only and are subject to approval by Brisbane City Council.
5. Approved bookings may be charged the external costs incurred in relation to awareness campaign lighting. These costs may include late changes to colours or fees for complex programming requests where Council is obliged to pay third parties to enable the service to be delivered. Applicants will be advised of these costs by Council in response to the style of lighting requested.

Conditions

The following conditions apply to all lighting requests.

1. Approval when granted is considered a one-off approval. A new application is required for subsequent events or campaigns.
2. Lighting requests are approved for a minimum of one night, subject to availability.
3. Application must be received with a minimum of 31 days in advance of the requested date and can be submitted up to twelve months in advance.
4. Council reserves the right to maintain their assets during a booking period and some dates may be blocked out due to scheduled maintenance.
5. Approved light ups are sometimes promoted on Council’s website and or social media pages. This could include an image of an approved light up. By accepting the booking conditions, the applicant is also accepting consent for Council to photograph their light up.
6. Council reserves the right to cancel, or re-negotiate a new light up date where possible for any approved booking at their discretion.