Terms and conditions of contract and order

Brisbane City Council has conditions for quotes and tenders, contracts and orders.

You can also learn more about:

• Terms and conditions of quote and tender

Purchase orders and conditions of order

At the end of the procurement process, Council will issue a purchase order to the successful supplier(s). After providing the goods, services or works, the supplier sends an invoice to Council which must include a Purchase Order number. Council checks that the goods, services or works have been delivered, checks the purchase order against the invoice and then pays the invoice.

For low value off the shelf type items, Council may choose not to use a formal contract. The terms and conditions on the back of the purchase order (you can download the Conditions of Order document below) are the contract terms and conditions for that procurement.

Where a formal contract has been signed by the supplier and Council, a purchase order will often still be issued by Council after the contract has been signed. The terms and conditions of the signed contract take precedence over the Conditions of Order.

Download the:

• Conditions of Order (Word - 101kb).

Conditions of Contract

Council has a range of contract standards that it uses for goods, services and works. These standards have been organised under subheadings below. You can view or download Council's standard conditions of contract.

Note: The conditions of contract which apply to a procurement process may be different to Council's standard conditions. Always refer to the request document you have received or downloaded which will specify the contract conditions that apply.

You must read the conditions of contract carefully before you submit your quote, tender or proposal and obtain your own legal and accounting advice.

You can download:

Goods/services

• goods/services worth less than $250,000 (Word - 179kb)
• goods/services worth $250,000 or more - these contract standards are divided into three types:
  • once-off contract (Word - 128kb)
  • once-off contract (PDF - 188kb)
  • preferred supplier arrangement (Word - 136kb)
  • preferred supplier arrangement (PDF - 205kb)
  • panel arrangement (Word - 139kb)
  • panel arrangement (PDF - 205kb).

Consultancy services

• consultancy services worth less than $99,000 (Word - 187kb)
• consultancy services worth $100,000 or more (or we consider to be high-risk) - these contract standards are divided into three types:
  • once-off contract (Word - 160kb)
  • once-off contract (PDF - 234kb)
  • preferred supplier arrangement (Word - 209kb)
  • preferred supplier arrangement (PDF - 301kb)
  • panel arrangement (Word - 212kb)
  • panel arrangement (PDF - 304kb).

Construction and works

• low risk works - construct to design (Word -1Mb)
• medium risk works - construct to design (Word - 1.1Mb)
• medium risk works - design and construct (Word - 1.1Mb)
• construction – Construct to design - AS4000 as amended – this contract standard is based on the AS4000 standard. Council has made some amendments to this standard to meet Council's needs. This document is not available on Council’s website for licencing reasons.
• construction – Design and Construct - AS4902 as amended –  this contract standard is based on the AS4902 standard. Council has made some amendments to this standard to meet Council's needs. This document is not available on Council’s website for licencing reasons. 

ICT short form contract

• ICT Contract - Instrument of Agreement (Word - 194kb)
• ICT Contract - Terms and Conditions of Contract (Word - 475kb).

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